The An Tir Handbook,
3rd Edition, May XXX111/1998
Tell Me About...
Autocratting An Event
Hints and Tips
from Maitresse Anne-Marie d'Ailleurs
It's hard to come up
with a short guide to autocratting an event. It's even harder to come up
with one that will apply to every branch and autocrat. How we do it in
Madrone would be very different than say, Lions Gate, and each type of
event has very particular needs and requirements. The Barony of Wastekeep
has a great publication on autocratting events and I recommend it highly.
It is much bigger than what could be included here. That being said, here
are some general tips:
Once your branch has decided they really want to do this event, and
you've decided that you really want to be a good autocrat, think back to
the last similar event you had a really good time at.
Find the autocrat of that event and pick their brains. Each branch
has their own procedure, and each area has their own conventions. Basic
sense, good planning and keeping costs down through simplicity and careful
shopping will go a long way to ensuring success for your event.
Some of Anne-Marie's basic buzzwords:
Delegate Or Die. No one can do this all by themselves. If you do not have
the support of your branch, the event will not work. Delegating also means
that the people you ask to take care of archery, fighting, constabulary,
etc. will have a vested interest in the success of your event and so will
come, bring their friends, and so drive up the numbers at the gate.
K.I.S.S. Keep It Simple. Decide what must be at the event. This is usually
just a road in, a road out, water, bathrooms and garbage disposal. Take
care of these things yourself. Everyhting else is really gravy. SCA folks
are pretty good at entertaining themselves.
It's the little costs that will break your event. Things like site tokens,
letting people in for free, cute decorations and prizes, etc.
Budget low, plan high. Set your break-even point for the lowest number
of people that you can imagine coming. Plan on biffies for the highest
number you can imagine.
Be very picky about money. Make sure that everyone knows that if you didn't
ok the expense beforehand, you probably won't reimburse them. Give no reimbursement
without receipts. Make sure that the gate money is handled in a documented
and secure fashion.
Reserving a Date
on the Kingdom Calendar
"What's This Tier I and Tier II
In an effort to relieve congestion in The Crier and to
prevent too many events in a small area, former Kingdom Seneschal Master
Ragnar the Bold created the "Tier" system. Tier I events are events of
general interest which you feel will draw attendance throughout the principality/region
and/or kingdom. You must submit Crier copy for Teir I events.
Tier II events are local events and will not have Crier copy
(they are simply included on the Calendar page). All baronies and provinces
must hold a minimum of three (3) Tier I events each year. Smaller branches
must hold a minimum of one Tier I event each year.
Calendar dates (except
Crown and Kingdom events) are on a first come, first served basis, but
cannot be reserved more than one year in advance. They are reserved by
submitting the Event Information Form and the Date Reservation Form to
the Kingdom Calendar. A branch cannot host a Tier I event in the same conflict
zone as a previously reserved Tier I event, and cannot host a Tier II event
in the same conflict zone as a Tier I event which is already on the kingdom
calndar without the written consent of the conflicting branch.
Seneschal(e) sets the conflict zones. If you do not like the conflict zones,
your branch is always welcome to suggest other configurations. The coflict
zones were created to coordinate the calendar to make sure that there were
not too many events too close to each other and that events held by small
branches would not be ruined by larger branches. Be generous about permitting
other events in your conflict area to take place if you feel there is no
conflict. If you know that your planned event will not be taking place
after all, release the date immediately.
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