Previous page  The Kingdom of An Tir

Exchequer Device The Chancery of the Exchequers

Lawsuit settlment amounts (PDF 203K Last updated: 07-Feb-2012)

What is Included on this Web Site:


AN TIR CHANCELLOR OF THE EXCHEQUER STAFF

Mail forms to:
HL Genevieve Marie Etiennette de Montagne
c/o Stephanie Ray-Solum
14014 26th Ave NE
Seattle, WA 98125
USA


For FULL CONTACT INFORMATION for Exchequer office
(modern name,address, telephone number), go to the An Tir Officer's Page

Chancellor of the Exchequer: HL Genevieve Marie Etiennette de Montagne
A&S Guilds Deputy: HL Raphaella Dicontini
Contingency Deputy: HL Elonda Blue Haven
Non-Member Surcharge Deputy: HL Elonda Blue Haven
Pennsic Campmaster: Baron Sir Godric ap Rhys
Warrants Deputy: Baroness Shawna Kerr of Devonshire
Avacal Exchequer: Mistress Manyra Thorinsdottir
Summits Exchequer: HL
Tir Righ Exchequer: Baroness Janet Kempe

RULES -- POLICIES ( “What To Do”)

Governing Documents of the SCA SCA Website - PDF

Society Financial Policy SCA Website - PDF

Kingdom Financial Policies of An Tir SCA Website - PDF

Raven Travel Fund

New InfoLocal Exchequers' Handbook SCA Website - PDF

New InfoKingdom Exchequers' Handbook SCA Website - PDF


TOOLS -- FORMS, PROCEDURE and PRACTICE
(“How To Do It”)

FORMS

  • Financial Report Forms (Doomsday)

    Financial Report forms for all Local Branches and groups, please go to the SCA Inc. Exchequer's page.
    Financial Report Forms (Please select LOCKED versions to help reduce entry errors, thank you.)

    Negative report form packets (3 pages) for branches that qualify:
    PDF format (print and fill-out by hand)
    Excel format (save a copy & complete on computer)

  • Miscellaneous Other Forms (Useful Stuff!)

    Various other administrative forms from the SCA's Chancellor of the Exchequer Officer's Handbook, and other forms developed for use in An Tir

    Event Report Packet (PDF 134K Last updated: 25-May-2005)
    (Event Budget Report, Event Report, Gate Report, Deposit Report, Non-Member Surcharge Report)

    Event Report Form ( Excel 11K ) Last updated: 02-Feb-2005

    Cheque Request Form (editable) (MS Word 99K ) Last updated: 30-May-2005
    Cheque Request Form (PDF 265K ) Last updated: 25-May-2005
    Use to request payment from kingdom for reimbursement, cash advance, or direct payment to a 3rd party; requires information on Payee as well as budgetary information (what event or office is paying for this).
    Deposit Record Form (MS Word 44K ) Last updated: 31-Jan-2011
    Use to record bank deposits including budgetary and reporting data.

    Mileage Reimbursement Form (MS Word 21K ) Last updated: 08-Oct-2002
    Use to provide supporting documentation for requests for mileage; allows documentation of several trips on once form.

    Supplemental Reimbursment Form (PDF 50K ) Last updated: 25-May-2005
    To be used to provide supplemental information for the Cheque Request Form

    U.S. IRS Form W-9
    PDF (IRS website) Use to obtain required information for Form 1099 on any individual to whom SCA pays more than $600 during one year.

  • PROCEDURES

    Drafts for use in An Tir as “How To…” guidelines for doing what the Policies and Chancellor of the Exchequer Officer’s Handbook require.

    Reporting (PDF 186K ) Last updated: 31-Jan-2011
    (or “Who do I tell about the stuff we did?”)

    Purchasing: (PDF 91K ) Last updated: 16-Nov-2004
    (or “Now that I have a budget, how do I buy stuff?”)

    Travel (PDF 135K ) Last updated: 25-May-2005
    (or “How do I get where I have to be?”)

    About Warrants (PDF 38K ) Last updated: 06-Jan-2006
    (or “Becoming the real thing!”)

  • TIP-ETS - Tips, Helpful Hints, Suggestions & Good Advice from other exchequers.

    • Use a standard size piece of paper to attach all receipts (makes filing and finding much easier).
    • If using duplicate cheques, attached the "carbon copy" of the cheque to the associated documentation (bills, receipts, invoices), to tie the cash outlay (the cheque) to the supporting document(s).
    • Include NMS collected in "Event Income", not in "Other Income"
    • Include NMS payments sent to Kingdom (or Principality) as
      • "Transfer-out Within Kingdom" (US-to-US, or Canada-to-Canada)
      • "Donation to Another Non-Profit Organization" (Canada-to-US)
    • Use "Transfer-in" and "Transfer-out" only for transfers between branches in the SAME COUNTRY; use "Contributions Received" and "Donations to Another Non-Profit Organization" for transactions that cross the border.
    • Refer to the report form instructions (Chapter 8, SCA Chancellor of the Exchequer's Handbook); the SCA's version of "Fund Accounting" can seem a bit funny. Also good to read Appendix G, "Doublentry Bookkeeping, Basic Concepts and Practices".
    • Don't count deposits (money-in) for repayment of gate change or site deposits as Event Income. All money-out for gate-change, etc. should be recorded as a "Receivable" until paid back, and all Deposits should be recorded as "Other Assets". Re-payment (money-in) should just offset the original transaction (money-out).
    • Make sure that figures on the Balance Sheet and Income Statement tie to the supporting worksheets in the Financial Report packet. Working back-to-front on the packet can help ensure this.

    Send in your best practices, helpful hints, tips, and suggestions to be included here.


RESULTS – Kingdom FinancialReports

2011

An Tir 2011 Budget (XLS 30K ) Last updated: 01-Feb-2011

2010

An Tir 2010 Annual Rpt. page 1 (PDF 80K ) Last updated: 31-Jan-2011

An Tir 2010 Annual Rpt. page 2 (PDF 85K ) Last updated: 31-Jan-2011

2005

An Tir 2005 Budget (PDF 109K ) Last updated: 25-Aug-2005

An Tir 2005 Second Quarter (PDF 119K ) Last updated: 17-Aug-2005

An Tir 2005 First Quarter (PDF 127K ) Last updated: 06-Jun-2005

2004

An Tir 2004 Budget (final) (PDF 96K ) Last updated: 27-May-2005

An Tir Doomsday, 2004 Report (PDF 144K ) Last updated: 27-May-2005

An Tir 2004 Combined Report -- US (MS Excel 813K ) Last updated: 30-May-2005
An Tir 2004 Combined Report -- US (PDF 715K ) Last updated: 30-May-2005
The Excel file is the more user friendly -- the PDF is provided for those who don't have Excel

An Tir 2004 Combined Report -- Canada (PDF 94K ) Last updated: 30-May-2005


OTHER RESOURCES

Society Exchequer's Web Page

Antir Exchequerate Mailing List

SCA Wide Exchequerate Mailing List


An Tir Culture Wiki

Kingdom of An Tir WWW site
Maintained by the An Tir Webteam
Page created: 14-Oct-2001
Last changed: 15-Mar-2013
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This is the recognized web site for the Kingdom of An Tir, of the Society for Creative Anachronism, Inc. (SCA) and is maintained by An Tir Webteam This site may contain electronic versions of the group's governing documents. Any discrepancies between the electronic version of any information on this site and the printed version that is available from the originating office will be decided in favor of the printed version. For information on using photographs, articles, or artwork from this web site, please contact the Webminister at An Tir Webteam He or she will assist you in contacting the original creator of the piece. Please respect the legal rights of our contributors. Copyright © 2014  Kingdom of An Tir, The original contributors retain the copyright of certain portions of this site. versions of material presented on this page or its links, the dispute will be decided in favor of the printed version.
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