Archive for the ‘Letters’ Category

From the Society Chronicler about social media link

Sunday, May 27th, 2012

This has been amended as of May 27, 2012 to:

“Please do not publish links to any social media event invites in our official newsletters.”
– An Tir Chronicler Dena Morford


Greetings Fellow WebMinsters,

The following is an email we recieved this morning about Social Media links. If you have any questions please forward them to myself and our Kingdom Chronicler so that we can form an FAQ.


From: An Tir Chronicler Dena Morford []
Sent: Friday, May 25, 2012 9:15 AM
To: An Tirian Seneschal
Subject: From the society chronicler about social media links.

I received word this morning from the society chronicler about information on social media sites. I sent this out this morning to the An Tir chroniclers.

Greetings fellow Chroniclers,

The use of social media sites such as Facebook has been discussed at corporate. As of right now the topic is “under discussion” As a result, we have been asked to please refrain from using any links or references to Facebook or any other social media site on newsletters or ANY published material. This includes Local branch and kingdom websites. If you have a link on website, please remove them. I would like to have all links and referenced removed by the 28th in the Kingdom. This is for our own protection. Please pass the word on and help me by reporting back when your branch has complied.

This may be temporary. When corporate completes this discussion and comes to a permanent ruling I will let everyone know if we can use these social sites again.

Marike Sigrunasdotter
An Tir Chronicler

Permission Forms Revisited

Saturday, January 14th, 2012


With the new year there are new updated permission forms for us to use for our websites. Please take a moment to read the following PDF’s from the SCA Document Library.

FAQ for Webministers
Model Release Form
Model Release Form (PDF with fillable blanks)
Photographer Release Form
Photographer Release Form (PDF with fillable blanks)

Please go through your websites and verify that you have these forms filled out.

Social Media and the SCA

Thursday, September 22nd, 2011

From our Kingdom Seneschal:

The SCA Board of Directors has determined that social media websites may not be used for ‘official’ SCA business.

What does this mean?

While we do not discourage the use of Facebook and such to get the word out or for private group forums, it cannot be the official medium of any SCA entity (branches, guilds etc). Any social media site being used to enhance the SCA activities should include a disclaimer stating that these pages, lists etc are NOT official and do not reflect SCA policies.

The most important aspect is that, as per the Calendar Policy, for events to be considered official they must be registered with the branch seneschal AND published in the branches official media whether a website or a newsletter. This includes level 4 events which are meetings and practices. Failure to meet this criteria (for example, a practice only published on Facebook) results in the activity not being sanctioned by the SCA and the liability insurance not covering that activity.

With regards to websites, it is also recommended that official branch websites be hosted on one of the existing servers (e.g This prevents an individual web officer from taking his website and going home if he becomes disgruntled with a local branch leaving the branch without their website. This has happened on multiple occasions in the past year. The associated webteams have assured me that there is plenty of existing space to do this. SO if your branch site is a Facebook site, you need to have that changed asap.

Hosting these sites on the official servers means a stable platform and a reliable back-up.

Master James Llewellyn ap Gruffydd
Seneschal An Tir

forward as required

Quarterly Reports and due dates

Tuesday, August 30th, 2011

2011 Q2 An Tir Report

2011 Q3 An Tir Report

2011 Q4 An Tir Report

2011 EOY An Tir Report

2012 Q1 An Tir Report

2012 Q2 An Tir Report

2012 Q3 An Tir Report

2012 Q4 An Tir Report

2012 An Tir EOY Report

2013 Q1 An Tir Report

2013 Q2 An Tir Report

2013 Q3 An Tir Report

Quarter 1 Ending: March 31
Society Report March 1st
Kingdom Report Due: May 1st

Quarter 2 Ending: June 30
Society Report June 1st
Kingdom Report Due: August 1st

Quarter 3 Ending: September 30
Society  Report September 1st
Kingdom Report Due: November 1st

Quarter 4 Ending: December 31
Society Report December 1st
Kingdom Report Due: February 1st

End of Year Report due Feb 1

Officer Updates App

Sunday, May 1st, 2011

A new system for keeping track of our officers has been implemented by Web Team member Jean Louis de Chambertin, OL, OP.

Future implementations will have warrent dates entered and when your term is complete your information will drop off and the new officer will be entered.

This takes care of several things.

  1. Keeping officer listings off the Newsletter
  2. Keeping officer listings up to date.

This will hopefully be a positive thing for all of us.

Comments are welcome.

A work in progress

Wednesday, April 27th, 2011

As time passes this site will be utilized to update changes going on the Antir Kingdom Website.