These updates were adapted from Kelly Magill’s updates posted on the Society Seneschal’s web page. View the original updates here:
These are not official minutes of the meeting, and should be treated as unofficial until any changes involved are announced from more formal sources.
Highlights below were chosen for relevance to An Tir:
Canadian Background Checks
In an effort to respond the concerns of its Canadian members, The Board of Directors believes it has located a Canadian company to handle Canadian Background checks. Final vetting of the company is expected to be completed within the next 15 business days. A further announcement will be sent out once this process has been completed.
The following changes to branches in An Tir were slated for discussion:
Under “Status Changes” the Shire of Myrtleholt – (Josephine County, Or) – (Incorrectly listed as inactive at a previous board meeting)
Under “Mergers” the Shire of Cae More into the Shire of Tir Bannog – (Smithers, B.C., CANADA)
Under “Abeyance” the Shire of Earnrokke – (Whidby Island, WA)
The entire proposed agenda for the January 16 meeting can be found here:
Other notes from the Board Meeting:
The Board identified a Canadian company to handle Canadian Background checks. Final vetting is expected to be completed with the next 15 business days, after which more details will be announced.
Several Marshal Handbooks were updated and will be posted on-line by the officers in charge. A new Siege Engines handbook was presented and approved, and the Board approved a revision to the Youth Combat Handbook.
The Society Publications Director submitted a communications proposal. After discussion, the Board has decided to table it “for more work and for more strategic planning for the future of communications.”
Director Chele Martines, Board Ombudsman for Publications, stated: “We would like to thank Gloria and her team for their work on the communication proposal. Gloria’s vision for moving SCA communications into the 21st-century is inspiring. We are currently evaluating SCA.org and how we can improve the site and incorporate many of the items listed in Gloria’s proposal. We look forward to working with her and her team on this endeavor.”
The Board has decided to allow electronic newsletter access for people with family memberships as well as the primary member.
“We are close to do the final stages of testing. Request will go out for testing pool help via the Kingdoms Seneschals shortly. It’s hopeful that it will be up and running in early spring.” [Editor’s note: we believe this refers to a plan discussed at the Q4 2015 Board meeting to create a system for pre-registering via the SCA’s own web site. See Director Andrew Coleman’s comments at the link below:
Potential Rate Change Proposal
“With the increasing costs of services, IT infrastructure and insurance for SCA Inc to run, a proposal has been put forth. Discussions are happening as to how to implement. No decision has been made and the topic has been remanded for further discussion and further research. Further communications will be forthcoming as new information is available.”
Board Meet and Greet sessions was updated: one at Gulf Wars, one at the 50 Year Celebration, and an initial event still to be determined. [NB: these do not typically involve the entire Board, rather two or three representatives, giving the populace a chance to ask questions and raise concerns in an informal setting.]
The Board of Directors is still seeking applicants for the position of President of SCA, Inc. Details on the position can be found here:
Mr. Richard Sherman from Hawaii is the new Director Elect. Mr. Sherman is known in the Society as THL William Walworth de Durham, from the Kingdom of Caid. View his full biography here:
The Board seeks additional nominees for Board positions and commentary for those already under consideration.
List of nominees:
Future board meeting dates:
April 23, 2016 – Milpitas, CA
July 16, 2016 – Milpitas, CA
October 22, 2016 – Milpitas, CA