Archive for the ‘Uncategorized’ Category

Back up and Archiving

Tuesday, March 1st, 2016

Greetings from the Kingdom Chronicler

This week I had an incident that provokes me to remind everyone who does a newsletter to be mindful of data preservation.

Experience tells us that we need to have good data management but often times as volunteers we don’t file our paperwork nor do we get those files moved or the email dealt with on a timely basis.

Some tips, I may recommend are as follows:

Email: As a Kingdom Office, I use an email that was passed down from the previous office and the information stored here is precious when looking things up. I have folders for every year and each month back to 2012. When I say I don’t have it. I mean it.

I also deter folks from sending personal emails to me here, so I don’t have to worry about my successors finding them – everything is professional and above-board.

Working vs Completed Files: I have lots of things that come in from all over and while I have them, I often modify them for my own use for formatting and other adjustments but I don’t archive them.

Completed non-PDF documents are archived with the PDF versions just in case they get corupted or something dies unexpectedly.

ARCHIVING: This office has a free version of DropBox attached to my officer email so that my files are saved in the Cloud. The Kingdom Seneschal and Webminister and one of my a deputies has access to this storage area, and if needed, could cobble something together if I got hit by a bus.

There is an Archivist on the Society level but it is best to do your own branch’s archiving, make it accessible to those that may need a record of it and all that is printed there. Move things often enough to make a good backup. Keeping hard copies is recommended and if you choose only to be digital, remember that formats change over time and those negligent to update shall rue the day the paper copes hit the recycle bin.

I wish you the best and hope you never need to worry about this but try to have good habits so it is never an issue.

Octavia Laodice
Kingdom Chronicler

Chronicler’s Work – Moving beyond The Crier

Friday, April 18th, 2014

There is so much more to do than An Tir’s monthly Kingdom newsletter.

With the blur of life’s pace, limited resources, compressed schedules and the rise of social media, there is so much to discuss as we move through our Current Middle Ages.

During the rest of my term, I will use this venue specifically for communicating the guidelines of our Society in reference to publications, but also to support the gradual change to more immediate and digital communication which is inevitable even for the SCA.

This month, I received many emails of new and current Chroniclers with very good questions that need answering. They are not the type of questions which get directed to passages in the An Tir Handbook or a policy. Some are being posed to the Society Chronicler and to some of our local Kingdom officers for some long-term thinking/planning. More on that later.

I have asked for and received a new webpage for An Tir Chronicler’s that contains a great deal of reference material, links to info such as copyright law in the US and Canada, as well as newsletter submission requirements and deadlines for the Kingdom newsletter, The Crier.

The webpage is built and active but feel free to take a look.

For Crown and Kingdom –

Octavia Laodice, Kometessa An Tir XXVI, OGdS
Kingdom Chronicler & Editor, The Crier

Hello world!

Wednesday, November 19th, 2008

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